Snap it.
Forget it.
Take a photo of any receipt. Cali reads every detail, sorts it, and builds your Accountant Pack automatically — receipts, mileage, invoices, VAT summary — ready to send to your accountant in one tap.
No shoebox. No spreadsheets. No January panic.
Not ready to sign up? Stay in the loop.
I'm a...
Receipts everywhere.
There's a better way.
Sound familiar?
You shouldn't have to
dread tax time.
Every one of these is a problem Cali solves — automatically.
You send a bag of receipts to your accountant every year
You forget to log your mileage until it's too late
Your accountant charges more because your records are a mess
You're probably paying more tax than you should
Tax time is a nightmare you dread every year
Cali fixes every single one. Scroll down to see how.
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Everything Cali does!
Cali isn't just a receipt scanner.
She's your complete financial assistant — built for the self-employed, freelancers, and small business owners who have better things to do than paperwork.
Receipt scanning
Snap any receipt — crumpled, faded, or handwritten. Bulk scan up to 20 at once.
Mileage tracking
Log a journey in 10 seconds. HMRC-approved rates for cars, EVs & motorcycles.
Invoices & quotes
Create branded PDF invoices, track payments, send automatic reminders.
Multi-business
Separate workspaces for every business, side hustle, or rental property.
Team expenses
Staff snap & submit. You approve in one tap. No WhatsApp. No chasing.
HMRC & MTD ready
Fully compliant with Making Tax Digital. Export clean reports in seconds.
Cali categorisation
40+ countries. Right tax labels, mileage rates & currency — automatically.
Accounting exports
One-tap export to Xero, QuickBooks, Sage 50, FreeAgent, or CSV.
All features included from day one. No hidden add-ons. Secured by Stripe. We never store your card details.
Sound familiar?
If you're self-employed, you've felt this.
These five problems cost UK sole traders thousands every year. Cali fixes all of them.
You send a bag of receipts to your accountant every year
Snap each receipt the moment you get it. At year end, Cali hands your accountant a complete Accountant Pack — receipts with images, mileage, invoices, VAT summary — in one link. No bag. No chasing.
You forget to log your mileage until it's too late
Log a journey in 10 seconds. Cali calculates the exact HMRC-approved claimable amount — for cars, electric vehicles, and motorcycles.
Your accountant charges more because your records are a mess
Cali assembles a complete, ready-to-review Accountant Pack every quarter. Less work for them means a lower bill for you. Most users save more than Cali costs them in accountant time alone.
You're probably paying more tax than you should
The average self-employed person forgets to claim 20–30% of their legitimate expenses. Cali catches everything automatically — so HMRC gets less and you keep more.
Tax time is a nightmare you dread every year
When January comes, your records are already done. Generate your Accountant Pack in one tap. Send the link to your accountant. No panic. No shoebox. No all-nighter.
Card required to start. No setup. Works on any phone.
The difference Cali makes
Before Cali vs After Cali
Two very different ways to run your finances. One is stressful. One is Cali.
Receipts everywhere. Hours wasted. Tax deadline looming.
Tap send to accountant. From the beach.
Snap. Done.
Back to living.
3 seconds to capture a receipt. Zero seconds of admin later.
Card required to start — cancel anytime.
How it works
Three steps. That's it.
No training. No setup. No accountant required. Cali is designed so that anyone can use it from the first minute.
Snap it
Take a photo of any receipt the moment you get it — crumpled, faded, handwritten, or a digital screen. Cali reads every detail instantly. Done.
Forget it
Merchant, date, total, tax, category — all sorted automatically. Log a journey in 10 seconds. Raise an invoice in two taps. Cali handles the admin so you don't have to.
Send your quarterly pack
At the end of each quarter, Cali assembles everything your accountant needs — receipts with images, mileage log, invoices, tax summary — in one shareable link. No chasing. No spreadsheets. Just send.
Forward a photo.
Done.
Already on WhatsApp? Just link your number once, then forward any receipt photo directly to Cali. No app switching. No manual entry. The AI reads it, categorises it, and saves it to your dashboard — in seconds.
Link your WhatsApp number in Settings — takes 30 seconds
Snap or forward a receipt photo to Cali on WhatsApp
AI extracts merchant, amount, date, VAT, and category
Receipt appears in your dashboard. You get a confirmation reply.
Cali
Business account
receipt.jpg
Got it ✅
£47.50 at Costa Coffee
📅 7 Mar 2026
🏷️ Meals & Entertainment
💼 Business expense
🧾 VAT: £7.92
Saved to your dashboard ✓
Just now
What Cali does for you
Every tool you need. Nothing you don't.
Receipts, mileage, invoices, VAT, tax reports — all in one app, all from your phone. No bookkeeping knowledge required.
Never lose a receipt again
Snap any receipt — crumpled, faded, or handwritten — and Cali reads every detail instantly. No more shoebox. No more missed claims. Bulk scan up to 20 at once.
Claim every mile you drive
Log a journey in 10 seconds. Cali calculates the exact HMRC-approved claimable amount for cars, electric vehicles, and motorcycles — so you never leave money on the table.
Look professional. Get paid faster.
Create branded PDF invoices and quotes with your logo, send directly to clients, track who has paid, and send automatic reminders. No chasing. No awkward emails.
Keep your businesses separate
Run a side hustle, a rental property, or multiple businesses? Each has its own receipts, mileage, and reports. Personal and business spending never mix.
Stop chasing your team for receipts
Employees snap receipts on their phones and submit in seconds. You approve or reject with one tap. One clean report. No WhatsApp messages. No missing expenses.
Cali categorisation — 40+ countries
UK, US, Australia, Canada, UAE, and 55+ more countries. Cali automatically applies the right tax labels, mileage rates, and currency for wherever you are — no manual setup needed.
The Accountant Pack — everything in one link
At the end of each quarter, Cali assembles your receipts (with images), mileage log, invoices, and VAT summary into one shareable link. Your accountant opens it, sees everything, and gets to work. No emails. No spreadsheets. No chasing.
HMRC & Making Tax Digital ready
When January comes, your records are already done. Your Accountant Pack is MTD-compliant and ready to send. No panic. No all-nighter. No shoebox.
On your phone in 30 seconds
No App Store. No setup. Add Cali to your home screen and it works like a native app — on iPhone, Android, or any device. Works offline too.
Forward receipts on WhatsApp
Already got a receipt on WhatsApp? Just forward it to your Cali number. Cali reads it, saves it, and replies with a confirmation. No app needed.
Email your receipts straight in
Forward any receipt email to your personal Cali address. Cali extracts the details automatically and adds it to your records. Works with any email client.
One photo, many receipts
Lay multiple receipts flat, take one photo, and Cali scans them all at once. Perfect for clearing a pile of receipts in seconds.
Bank statement import
Upload a bank statement (PDF or CSV) and Cali categorises every transaction automatically. Match transactions to receipts and spot missing claims.
P&L report
See your income vs expenses by month and category in a clear chart. Know exactly where your money is going — without a spreadsheet.
Project & client tagging
Tag receipts and mileage to a project or client. Filter and export by tag so your accountant sees exactly what belongs to each job.
Shareable receipt links
Share any receipt with a secure link — no login required. Perfect for sending proof of purchase to a client or accountant instantly.
Auto receipt numbering
Every receipt gets a unique reference number (RCP-0001) automatically. Makes it easy to reference specific receipts in correspondence or audits.
Wages sheet in your export
The Accountant Pack Excel export includes a dedicated Wages tab with employee names, pay periods, gross pay, deductions, and net pay — ready for your accountant.
Under the hood
What Cali actually does
Not just a scanner. A complete system for staying tax-ready all year — without the stress.
Receipt scanning
- Point your phone camera at any receipt — paper, email screenshot, or PDF attachment
- Cali's AI reads the merchant name, total amount, date, VAT/GST, and currency automatically
- It suggests the right expense category (Travel, Meals, Office, etc.) based on the merchant
- You review and confirm in one tap — or let Cali auto-approve if you trust the scan
- Duplicate receipts are detected automatically — same image or same merchant + amount + date
- Crumpled, faded, foreign-language, and handwritten receipts all work
Mileage tracking
- Type your start address and destination — no GPS tracking, no background location access
- Google Maps calculates the exact driving route and distance in miles or kilometres
- Cali applies the correct HMRC, IRS, ATO, or CRA rate for your country automatically
- UK users: Cali tracks the 10,000-mile threshold and switches to the lower rate automatically
- Log past journeys with a backdated date — useful for catching up on a week of driving
- Every journey is saved with start/end address, date, miles, and claimable amount
Accountant pack & export
- One tap generates a complete Excel workbook with separate sheets for receipts, VAT, and mileage
- A PDF report is included — formatted for HMRC self-assessment or corporation tax submission
- All receipts are sorted by date, categorised, and totalled by category
- VAT summary shows input tax by rate (20%, 5%, 0%) — ready for your VAT return
- Mileage log shows every journey with date, route, miles, and claimable amount
- Email the pack directly to your accountant from inside Cali — no downloading needed
Tax compliance
- Cali knows the tax year dates for every supported country — Apr 6 for UK, Jan 1 for US/EU, Jul 1 for AU
- HMRC Summary shows your total claimable expenses, VAT, and mileage for the current tax year
- Tax Estimate calculates your approximate income tax and National Insurance based on your expenses
- Making Tax Digital (MTD) records are stored digitally and can be submitted from April 2026
- All data is retained for 7 years — the HMRC minimum — and exportable at any time
- Cali never deletes your receipts. Even if you cancel, you can export everything first.
Built for the world
Wherever you work,
Cali works with you.
Most expense apps were built for one country and adapted for others. Cali was built globally from day one. The correct mileage rates, tax labels, expense categories, and currency formatting for your country — applied automatically, not configured manually.
How we compare
Cali vs the alternatives
No other tool combines receipts, mileage, invoicing, and team management at this price point.
| Feature | Cali | Dext | Expensify | FreshBooks |
|---|---|---|---|---|
| Smart receipt scanning | ||||
| One photo, many receipts (lay-flat scan) | ||||
| Bulk scan (up to 20 at once) | ||||
| WhatsApp receipt forwarding | ||||
| Email receipt forwarding | ||||
| Mileage tracking | Add-on | |||
| Electric vehicle mileage rate | ||||
| Invoice & quote creation | Paid add-on | |||
| Branded PDF invoices with logo | ||||
| Bank statement import (PDF/CSV) | ||||
| P&L report (income vs expenses) | ||||
| Multi-business workspaces | ||||
| Team expense management | ||||
| 40+ country tax compliance | ||||
| VAT extraction | ||||
| Tax-ready export (Excel/CSV) | ||||
| Wages sheet in Accountant Pack | ||||
| Accountant Pack (one-link quarterly bundle) | ||||
| Project & client tagging | ||||
| Auto receipt numbering (RCP-0001) | ||||
| Shareable receipt & invoice links | ||||
| Duplicate receipt detection | ||||
| Weekly spending digest email | ||||
| Works offline (PWA) | ||||
| No bookkeeping knowledge needed | ||||
| Starting price (per month) | £14.99 | £29+ | $5+ | $19 |
Who Cali is for
Built for people who work for themselves.
Freelancers & Contractors
Keep every receipt, log every journey, send every invoice — all in one place. Export a clean report at tax time without the stress.
Sole Traders
Track business and personal spending separately. Multiple income streams or businesses? Each gets its own workspace.
Tradespeople & Field Workers
Log mileage on the go with one tap. Cali calculates the claimable amount automatically — no spreadsheet needed.
Digital Nomads
Work across multiple countries? Cali handles 40+ tax jurisdictions and 60+ currencies — your records stay clean wherever you are.
Small Business Owners
Give your team a simple way to submit expenses. Approve or reject with notes. All approved spend rolls up into one report.
Consultants & Creatives
Create branded invoices and quotes in seconds, send them directly to clients, and track who has paid — without a separate invoicing tool.
What people say
Loved by the self-employed
From sole traders in the UK to consultants in the UAE — Cali works wherever you do.
“I used to spend two hours every January hunting for receipts. Now I snap them on the spot and my accountant gets a clean spreadsheet. Cali paid for itself in the first month.”
Marcus T.
Freelance Photographer · UK
“Finally an app that actually knows Australian tax categories. I've tried four others. Cali is the only one that just works without me having to configure everything manually.”
Priya S.
Sole Trader · Australia
“The mileage tracker alone saves me hundreds of dollars a year in claims I used to forget. The invoice feature is a bonus — my clients get a proper PDF and I look professional.”
James R.
Contractor · Canada
“Running two businesses from one app is a game changer. The workspaces keep everything separate and the export is clean enough that my accountant stopped asking questions.”
Aisha M.
Consultant · UAE
Always Compliant
Rates that update themselves. Records that never lie.
Cali monitors official government sources daily across 7 countries. When a mileage rate or tax threshold changes, Cali updates automatically — and every historical record stays accurate to the rate that was in force on that date.
Daily government checks
HMRC, IRS, ATO, CRA, IRD, SARS, and Revenue Ireland are checked every morning at 06:00 UTC. Rate changes are applied the same day.
Date-accurate history
A journey logged in March uses the March rate. A receipt from last year uses last year's tax threshold. Historical records are never retroactively altered.
You are notified instantly
Whenever a rate changes, you receive an in-app notification with a summary of what changed, the new value, and a link to the official source.
Making Tax Digital (MTD) Ready — April 2026
From April 2026, HMRC requires sole traders and landlords with income over £50,000 to submit quarterly digital updates under MTD for Income Tax Self Assessment (ITSA). From April 2027, the threshold drops to £30,000. Cali qualifies as compatible software: it keeps digital records of all income and expenses, supports quarterly summaries, and exports in the correct format. You are already covered.
Other apps do one thing.
Cali does everything.
Dext only scans receipts. Expensify only handles expenses. FreshBooks only does invoicing. Cali combines all of it — plus mileage, multi-business workspaces, and team management — in one app, at a fraction of the price.
Dext: receipt scanning only. Starts at £29/month.
Cali: receipts, mileage, invoices, reports, and teams. From £14.99/month.
Expensify: built for corporate teams, not sole traders. No invoicing.
Cali is built for self-employed people. Invoicing included on every plan.
FreshBooks: accounting software. Requires bookkeeping knowledge.
Cali needs zero bookkeeping knowledge. Snap, log, export. That's it.
Your whole financial life.
One app. Your pocket.
Receipts. Mileage. Invoices. Tax reports. Everything you need to stay on top of your money — done in the spare minutes of your day, not the lost hours of your weekend.
Card required to start · Cancel anytime
Why we built this
A note from the founder
Honestly? Organisation was never my strong suit.
My life was full-on — a crazy schedule, a million things on the go, and admin sitting right at the bottom of my priority list. Receipts would pile up in a shoebox, in my bag, in the bottom of my car. And then there were the ones that had faded completely — thermal paper receipts that had turned blank by the time I needed them. No ink, no data, no claim. Money I'd genuinely spent, just gone.
I hated it. Every single year. The guilt, the panic, the hours wasted collating information that should have taken minutes. I looked everywhere for an app that just got it — something built for a real person with a real life, not an accountant with a colour-coded filing system.
I couldn't find one. So I built Cali.
If you're a sole trader, freelancer, or small business owner who hates admin as much as I did — this is for you.
Sarah
Founder, Cali · southkey.io
FAQ
Common questions
Disclaimer: Cali is a receipt capture and expense organisation tool provided by Southkey Holdings Limited. It does not constitute financial, tax, or legal advice. All figures, estimates, and calculations are indicative only. You must verify all data with a qualified accountant or tax adviser before submitting to HMRC, the IRS, or any other tax authority. Southkey Holdings Limited accepts no liability for errors in AI-captured data or tax estimates. Read full disclaimer.